For the last several months, my family was dealing with my father’s illness, and I was traveling back and forth from Florida to Pennsylvania. Even though my business is virtual and can be run from just about anywhere, it became apparent early on that solid systems were needed to keep things running as smoothly as possible during all the upheaval.
Life happens. Whether it’s an unexpected family emergency, illness, or just an overwhelming workload, disruptions are inevitable. But when you have the right systems in place, your business doesn’t have to grind to a halt. Instead, it can keep running smoothly—allowing you to handle life’s surprises without added stress.
The key to staying afloat during chaotic times is automation, organization, and strategic planning. Here’s a few simple yet powerful systems you can set up to keep your business on track no matter what comes your way.
Social Media on Autopilot with Pallyy
Social media is a crucial part of any business, but when you’re in crisis mode, it’s often the first thing to fall by the wayside. That’s where Pallyy comes in. By scheduling posts in advance, you ensure that your content stays consistent even if you’re too busy to manually post. With its easy-to-use interface and built-in planning tools, Pallyy helps you maintain your online presence without the daily effort.
Newsletter Planning with MailerLite
Staying in touch with your audience is essential, but if you’re caught in chaos, sending out a last-minute email blast isn’t practical. With MailerLite, you can schedule newsletters weeks (or even months) in advance. Whether it’s a promotional offer, business update, or a helpful tip for your subscribers, having content planned and ready to go ensures you stay connected with your audience even when life gets hectic.
Trello: Your Business Command Center
Keeping track of important emails, deadlines, and projects can be overwhelming—especially when life throws you a curveball. Trello’s email-to-board feature is a game-changer, allowing you to forward crucial emails directly to a Trello board, so you never lose track of important communications. Pair this with a well-structured Trello board for client projects, and you have a simple yet effective way to stay organized, even when things feel out of control.
Tax Season Made Easy with the Tax Documentation Trello Board
One of the biggest stressors for business owners is tax time, especially if you’ve been too busy to keep track of receipts and expenses throughout the year. My Tax Documentation Trello Board makes organizing tax documents effortless. You can purchase the template and video with guide to help you get started here.
By setting up a system where you can upload receipts, invoices, and important financial documents throughout the year, you’ll avoid last-minute scrambling when tax season arrives. Plus, Trello’s email-to-board feature allows you to send digital receipts straight to your tax board—keeping everything in one place.
Set It and Forget It (Almost!)
By putting these systems in place, you create a safety net that keeps your business running even when you need to step away. While no system can replace hands-on attention forever, having scheduled content, organized communication, and financial documents in order makes it much easier to manage unexpected chaos.
Want to get started? Begin by automating one aspect of your business today, and you’ll thank yourself the next time life takes an unexpected turn.